STATE OF INDIANA)

SS)

COUNTY OF CLAY )

Harold Knox opened the April 1, 2002 meeting of the Clay County Drainage Board in the Commissioners Courtroom at the Clay County Courthouse at 11:30 A. M. Drainage Board Member, Commissioner Ruth Miller, Clay County Surveyor Charles Brown, AECON Engineer Robert Bullard, and Clay County Auditor William Morthland were present. Bill Morthland, acting as secretary to the board made a record of the proceedings, to wit:

IN THE MATTER OF MINUTES OF THE PREVIOUS MEETING

Ruth Miller made a motion to approve the minutes of the March meeting. Harold Knox seconded the motion. Motion carried unanimously.

IN THE MATTER OF APPOINTING A SECRETARY TO THE DRAINAGE BOARD

When the President and Vice President of the Clay County Drainage Board were elected during the March meeting of the board, the board failed to appoint a secretary. Ruth Miller now nominates Auditor Morthland as secretary to the drainage board. Harold Knox seconded the nomination. William ( Bill ) Morthland is appointed secretary to the Clay County Drainage Board.

IN THE MATTER OF STORM DRAINAGE ORDINANCE

Bob Bullard, PE, Vice President of AECON, Inc. Engineers & Consultants gave members of the drainage board the following letter:

Re: Drainage Ordinance Proposal/Agreement

Dear Board Members,

We are submitting this proposal for the professional engineering services necessary in the establishment of a County Drainage Ordinance (hereinafter called the "Project). This document will also act as the agreement for said services if executed by both the County Drainage Board (BOARD) and AECON.

WHEREAS, the County is required by certain State Statutes to have a policy for storm water runoff adopted, and

WHEREAS, the BOARD is required by certain State Statutes to review drainage plans for subdivisions within their jurisdiction, and

WHEREAS, in order to establish the storm water runoff ordinance, the BOARD desires to contract professional engineering services, and

WHEREAS, the BOARD and AECON agree to the following terms for drafting of said ordinance.

A. The Basic Services will consist of the following:

1. Attend Project Scope meeting with the BOARD

2. Draft ordinance and present to BOARD

3. Meet with the BOARD and their counsel to discuss any desired revisions

4. Revise final Ordinance and present to the BOARD for adoption

B. For the above project, the BOARD will pay for the basic services as follows:

$4,700.00 Lump Sum

C. This agreement is for a total fee not to exceed $4,700.00 unless additional amounts are approved in writing by the BOARD and AECON

AECON will bill you periodically for our services based on the project or a percentage of the project being completed, but not to exceed once per month. The above fees are based on prompt payment. Should payment be delayed, interest will be added in accordance with State Statutes.

This proposal which consists of two (2) pages, represents the entire understanding between the BOARD and AECON IN RESPECT TO THE Project and may only be modified in writing signed by both parties. If it satisfactorily sets forth the BOARD'S understanding of our agreement, please indicate you acceptance by signing the enclosed copy of this letter in the space provided below and returning to us.

Accepted this of , 2002

CLAY COUNTY DRAINAGE BOARD (BOARD)

By:	Ronald L. May /s/

Harold E. Knox, President Ronald L. May, P.E.

President

AECON, Inc.(AECON)

Rachel R. Miller, Vice President

David Parr, Commissioner - Member

Charles Brown, Clay County Surveyor

Attest:

William E. Morthland, Auditor-Sec.

Mr. Bullard said that the financial burden to meet storm water run off requirements should lie with the developers. They should have their final plans either prepared or approved by a licensed surveyor or engineer. If someone else submits plans, they should be referred to an Engineering Consultant. After several ideas were discussed, Harold Knox made a motion to proceed with the above agreement, after Clay County Council appropriates funds. Ruth Miller seconded the motion that carried. Ruth Miller moved to adjourn the drainage board meeting and Harold Knox agreed and adjourned the meeting.

Harold E. Knox, President

Rachel R. Miller, Vice President

David Parr, Commissioner, Member

Attest:

William E. Morthland, Auditor - Sec.